Quick Reference Guide #2: Get Set (April – November)
Quick Reference Guide #2: Get Set (April – November)
The Summer Reading Club is a great program that libraries can adapt to suite their own needs. No matter the size of your library, budget, numbers of children, young people and their families attending your library or your experience in delivering programming, the key to delivering a successful SRC in your library is planning and preparation.
It is recommended to use a calendar when planning for your Summer Reading Club. Identify key dates, generate a to-do list, and list the materials/resources that you will need for your program. Be sure to also include alternative program or modified program ideas that you can substitute or adapt to in the event that weather or other unforeseen circumstances prevent you from delivering your preferred program.
To ensure you build sufficient time into your program plan, check with the individuals responsible for maintaining your library website and producing your marketing materials and What’s On guides for the deadlines for submission if you plan to promote your SRC using these resources. Some Councils require longer lead times for inclusion of copy about Summer Holiday activities in their marketing materials.
Use the following tips to help you Get Set to deliver your SRC program:
1. Schedule the dates your library will run the program. At least four weeks is best. Identify when you will begin to promote your SRC to the children, young people and families in your community, what date you will launch your program and what date you will close. Your experience will be the best guide in determining the ideal time and length for your program
2. Develop a program of activities ideally aligned to the annual Summer Reading Club theme, which encourage children and young people to read and use their library during their summer break. Ensure that the activities and services you provide are available to all children regardless of their mental or physical abilities. To source ideas for your program, talk to fellow librarians, look for ideas online, visit the SRC News blog on the SRC Program website and review the Programming Ideas section of this guide.
3. Obtain prizes and/or sponsorship from local organisations. The Summer Reading Club is non-competitive, but most libraries like to offer incentives for participation or prizes to give away. In addition to Summer Reading Club Merchandise, you may want to source more prizes to give away to participants. You can use your existing program funding to purchase prizes or approach local organisations for sponsorship.
4. Promote your program. Promotion of your program will be primarily directed to three audiences:children, parents and the community at large. Your first efforts will be to invite children to participate. Second you will want to make their parents aware of your program so they will encourage and support their children’s participation. Finally you will want to promote the services of your library available to the community. Talk to everyone: to your library visitors, local schools, businesses and community groups. Publicity efforts should keep the community aware of the library and reinforce the image of the library as an important community organisation. You can effectively use the local newspaper, radio, and television (where feasible) for coverage of your program as library news is community news. A suite of resources, including a Letter to Schools and Media Release templates can be downloaded from the Resources page of the SRC Program website to assist you with your promotional activities. The Promoting Your SRC and Working with the Community sections of this guide also offer additional hints and tips for promoting your program.
5. Build a library display in your library promoting your SRC and the annual programming theme.
- Put posters where people linger: the circulation desk, information kiosks, noticeboards etc.
- Create your display close to the library entrance or near the Children/Young Adult areas.
- Make the displays fun and interesting; include the posters and bookmarks as well as items that children and young people can borrow.
- Display the art work, stories and activities that children have created as a part of the program.
- Take pictures of your display and enter them into the Library Display Competition.
To see examples of SRC Library Displays, go to the SRC on Display page of the Summer Reading Club program website.
6. Print, prepare, and package materials to be distributed throughout the duration of your Summer Reading Club, and as part of your SRC activities. Things to prepare might include:
- SRC Participation Packs; which may include a bookmark, tattoo and SRC activity sheets relevant to their age level. You might also want to include information about your library’s opening hours, a timetable of dates and details of activities your library will be running and feedback forms for parents/carers and participants. Some libraries like to give a participation pack out to all children who register; others like to use the SRC Merchandise as incentives throughout the program. How you use these materials is entirely up to you.
- SRC Activity booklets available for download from the Resources page of the SRC Program website
- Registration forms, Reading Logs, Participation Certificates, SRC Program Flyers, Information for parents
- Prepare materials for craft workshops, storytelling sessions and other activities that will part of your program.
Summer Reading Club Program Planning Worksheet
This outline is provided as a guide to help you to Get Ready for you Summer Reading Club. It highlights key activities for consideration when planning your program.
- Register/Confirm Library Registration details with SRC Program Coordinator
- Order SRC Merchandise
- Our SRC Program begins:
- Our SRC Program ends:
- SRC Budget:
* Use table to plan/outline key events of your SRC program. You are encouraged to plan each week in further detail if necessary.
Book and Confirm
* Use table to identify the awards/prizes you would like to offer.
(registration draw, book log draw, etc.)
|Item||Cost||Purchase or seek sponsorship|
- School Holidays begin:
- Schools to Visit:
- Print deadlines for local newspapers:
- Write news release on:
- Forward news release on:
- Copy for What’s On/ Council Library Guide:
- Copy for Library website:
Build your Library Display
* Use table to plan the theming/displaying you would like to offer.
(Entry, Info desk, Children’s space, etc.)
Print, Prepare and Package materials
* Use table to identify materials that will be used/distributed
|Item/Activity (SRC Registration Pack, Registration Form, Launch Party, etc.)||Materials Needed||Print or Purchase||QTY||Cost|